Privacy Policy

Last Updated: 09 Aug 2010

1 General

SignatureSense is a product of JRisystems Limited.

At JRiSystems Limited, we respect your need for online privacy and protect any Personal Information that you may share with us, in an appropriate manner. Our practice as regards use of your Personal Information is as set forth below in this Privacy Policy Statement. As a condition to use SignatureSense, you consent to the terms of the Privacy Policy Statement as it may be updated from time to time. In the event of a material change, we shall notify you via email or by means of a prominent notice on the website. This Privacy Policy Statement applies exclusively to www.signaturesense.com.

Mailing Address: SignatureSense, 8 Kings Road, Clifton, Bristol, BS8 4AB. We can be reached via e-mail at privacy@signaturesense.com.

2 Information Recorded and Use:

2.1 Personal Information

During the Registration Process for creating a user account, we request for your name, email address, business title and organisation name . You may also be asked to choose a unique password, which will be used solely for the purpose of providing access to your user account. Your name and email address will be used to inform you regarding new services, releases, upcoming events and changes in this Privacy Policy Statement.

We post user testimonials on the website. These testimonials may include names and we acquire permission from our users prior to posting these on the website. SignatureSense is not responsible for the Personal Information users elect to post within their testimonials.

2.2 Usage Details

Your usage details such as time, frequency, duration and pattern of use, features used and the amount of storage used will be recorded by us in order to enhance your experience of the SignatureSense and to help us provide you the best possible service.

2.3 Contents of your User Account

We store and maintain files, documents, email addresses, contact information and other data stored in your user account at our facilities in the United Kingdom. In order to prevent loss of data due to errors or system failures, we also keep backup copies of data including the contents of your user account. Hence your files and data may remain on our servers even after deletion or termination of your user account. We assure you that the contents of your user account will not be disclosed to anyone unless you have instructed us to when using SignaturesSense. We also do not process the contents of your user account for serving targeted advertisements.

2.4 Financial Information

In case of services requiring payment, we may request credit card or other payment account information, which will be used solely for processing payments. Your financial information will not be stored by us except for the name and address of the card holder and the last four digits of the Credit Card number. Subject to your prior consent and where necessary for processing future payments, your financial information will be stored in encrypted form on secure servers of our reputed Payment Gateway Service Provider who is beholden to treating your Personal Information in accordance with this Privacy Policy Statement.

2.5 Visitor Details

We use the Internet Protocol address, browser type, browser language, referring URL, files accessed, errors generated, time zone, operating system and other visitor details collected in our log files to analyse the trends, administer the website, track visitor's movements and to improve our website.

3 Cookies

We use temporary and permanent cookies to enhance your experience of our SignatureSense. Temporary cookies will be removed from your computer each time you close your browser. By selecting 'keep me signed-in' option in SignatureSense, a permanent cookie will be stored in your computer and you will not be required to sign-in by providing complete login information each time you return to our website. If you have turned cookies off, you may not be able to use registered areas of the website. We tie cookie information to your email address when you elect to remain logged in so as to maintain and recall your preferences within the website. We may from time to time employ the use of pixel tags on the website and in emails. Pixel tags such as web beacons are 1x1 images that are embedded onto a web page to document traffic and for website analytics without collecting any Personal Information.

We may from time to time employ the services of a third party agent to analyze statistical and aggregate data about our website content and user base. This aggregated information is not personally identifiable and is employed in improving website functionality and offerings. To this end, these third parties may employ the use of cookies and, or pixel tags in providing their services. While these third party cookies are not tied to your Personal Information, SignatureSense does not have access to these cookies nor are we responsible for them.

4 Links from our website

Some pages of our website contain external links. You are advised to verify the privacy practices of such other websites. We are not responsible for the manner of use or misuse of information made available by you at such other websites. We encourage you not to provide Personal Information, without assuring yourselves of the Privacy Policy Statement of other websites.

5 With whom we share Information

We may also disclose Personal Information and contents of your user account to law enforcement authorities if such disclosure is determined to be necessary by JRiSystems in our sole and absolute discretion for protecting the safety of our users, employees, or the general public.

6 How secure is your Information

We adopt industry appropriate data collection, storage and processing practices and security measures, as well as physical security measures to protect against unauthorized access, alteration, disclosure or destruction of your Personal Information, username, password, transaction information and data stored in your user account. Access to your name and email address is restricted to our employees who need to know such information in connection with providing SignatureSense to you and are bound by confidentiality obligations.

7 Your Choice in Information Use

You will be required to register for our SignatureSense by providing Personal Information. If you choose not to provide your Personal Information, we will be unable to provide you the SignatureSense. We also provide you with the option of opting out from receiving mail from us; however, you will not be able to receive email notifications of new services, releases, upcoming events and changes to the Privacy Policy Statement should you decide to opt-out of receiving all messages from SignatureSense. In the event we decide to use your Personal Information for any purpose other than as stated in this Privacy Policy Statement, we will offer you an effective way to opt out of the use of your Personal Information for those other purposes. You may opt out of receiving newsletters and other secondary messages from SignatureSense by selecting the 'unsubscribe' function present in every message we send.

8 Accessing, Updating and Removing Personal Information

We provide users with access to their Personal Information. Users may correct, update or remove any such Personal Information either by accessing their user account or by contacting SignatureSense Customer Support. Such changes may take up to 48 hours to take effect. We respond to all enquiries within 30 days.

9 Enforcement of Privacy Policy

We make every effort, including periodic reviews to ensure that Personal Information provided by you is used in conformity with this Privacy Policy Statement. If you have any concerns regarding our adherence to this Privacy Policy Statement or the manner in which Personal Information is used for the purpose of providing SignatureSense, kindly contact SignatureSense Customer Support at support@signaturesense.com. We will contact you to address your concerns and we will also co-operate with regulatory authorities in this regard if needed.

10 Notification of Changes

Any changes to the Privacy Policy Statement will be posted on our website in order to keep you informed of any changes in nature of information collected, manner of collection, use and sharing of information. If at any point we decide to use Personal Information in a manner different from that stated at the time it was collected, we will notify you by email and provide you with the ability to opt out of these new uses unless you have opted out from receiving all email notifications from us. You will not receive email notification of minor changes to the Privacy Policy Statement. If you are concerned about how your Personal Information is used, you should check back to this web page periodically.

11 Blogs and Forums

We may provide the capacity for users to post information in blogs and forums for sharing information in a public space on the website. This information is publicly available to all users of these forums and visitors to SignatureSense. We require registration to publish information, but given the public nature of both platforms, any Personal Information disclosed within these forums may be used to contact users with unsolicited messages. We encourage users to be cautious in disclosure of Personal Information in public forums as SignatureSense is not responsible for the Personal Information users elect to disclose.

END OF PRIVACY POLICY

If you have any questions or concerns regarding this Privacy Policy Statement, please contact us at privacy@signaturesense.com. We shall respond to all inquiries within 30 days of receipt upon ascertaining your identity.